Employment

Summary: This position comprises two core responsibilities: accounts payable and payroll. For accounts payable, the incumbent is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/ individuals. Maintains all payment or other transaction records. For payroll, the incumbent supervises the processing of payroll data. Organizes and reviews forms associated with federal, state, and local authorities, such as W-2s.

Essential Functions:

Accounts Payable:

• Handle all accounts payable processes, including:

  • Posting inventory goods to A/P.

  • Vouchering and processing non-inventory related expenses into the system for payment.

  • Ensuring all paperwork needed for invoices is attached and accurate.

  • Verifying the accuracy of pricing.

  • Ensuring invoices will be allocated to correct general ledger accounts.

  • Preparing invoices for payment. Processing, posting, and mailing all payments.

  • Making payments via ACH, credit cards, ACH debits, physical checks and sending remittance advices to the vendors.

  • Electronically saving ACH confirmation, remittance advice, and other documentation.

  • Maintaining check listing report daily to track any payments.

  • Recording credits from Count – recount logs to the system.

  • Researching any past due amounts or any vendor requests regarding payments of invoices.

  • Track credits that are due and have been used to ensure timely use of all credits.

  • File all paid invoices, statements, etc.

Payroll:

• Process weekly, monthly, quarterly, and yearly payroll needs including:

  • Process payroll changes: pay changes, incentives, and bonuses.

  • Helping with change to new payroll system – ADP.

  • Process weekly payroll

• Assists in preparing, and processing payroll taxes:

  • W2s to employees and to state local, and federal governments.

  • W3s to local, state, and federal governments.

  • Other monthly, quarterly, and year-end taxes.

Additional Responsibilities:

• Process morning postings of the previous days’ sales, accounts receivable and payable batches, inventory batches, running reports, and entering data for daily banking tracking.

Knowledge, Skills, and Abilities:

• Exceptional organizational skills and acute attention to detail.

• Strong problem-solving abilities and clear communication skills.

• Ability to work independently while maintaining confidentiality.

• Proficient data entry skills with a focus on speed and accuracy.

• Advanced proficiency in Microsoft Excel and Word.

Minimum Qualifications:

• An associate degree is required, bachelor's degree is preferred.

• Two or more years of experience working with financials, payroll, and accounts payable are preferred.

• Experience with accounting/payroll software is preferred.